Organising your email can be a tedious affair when much of it is unsolicited, or, worse still, just plain spam. Some email users will receive so much spam that spam filters will be unable to cope. This can result in important emails being put in a spam folder, with the risk that they disappear without being read.
Nobody wants to take the time of having to look through all the subject lines of every email we receive. This course of action will often be necessary, though - if emails are inefficiently filtered.
Ways of Filtering Emails
The different ways of filtering emails vary in their effectiveness. Blocking an individual email address is straightforward enough, but blocking messages, based on what is in the subject line, can be more difficult. For an individual who gets pestered by dubious health products, he or she may find various different names crop up in the subject line of the emails. Some of these types of emails will have a recurring word, which makes blocking them not so time consuming. Other email users will not be so lucky.
When blocking emails based on text in the subject line, try and make sure that it is a word that is unlikely to crop up in emails sent by friends, loved ones, or colleagues. Emails can be filtered by what the actual content in the body of the email is, though this is not advisable. For instance, if you are blocking certain subject lines, as well as certain content, then you could end up not seeing an email from a friend. The friend could merely be warning you of a dubious email doing the rounds, i.e. one with a subject line you have already deemed necessary to block.
Blocking Headers
There is another option, which is to block email headers. Email headers give detailed information about the email and not just who sent it. These include basic information such as date and time, but also details of the email servers. With spammers becoming increasingly smart, information revealed in headers can be illuminating. Spammers will often not use the To field and will hide their own email addresses amongst many other addresses in the Bcc field. Consequently, blocking IP addresses or domains of proven spammers should put a stop to their unwelcome emails.
A lot of unwanted email has a similar boring pattern with predictable phrases and so is easy to filter. There will always be more clever spammers, and phishers are clever in how they pretend to be a legitimate bank. With emails of this type, roll your mouse over the link provided and you will normally see a link that doesn't correspond to any bank at all. Check the header of the email, and then take the appropriate action.
Saving Time
Effective filtering will save you a lot of time in the long run. Initially, you should test out how effective your filtering is, as you don't want to mistakenly delete important emails. Begin by creating a folder marked 'possible spam'. If you are satisfied with how your filtering system is working, then move on to marking the messages as spam.
Christopher Joseph Smith is writing on behalf of Extra Vision Providers of Comprehensive Email Marketing Services
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